Data Capture Clerk

About the role

AB InBev Africa is looking for a detail-focused Data Capture Clerk to support distribution operations by accurately recording, reconciling, and reporting delivery, return, and cash-related transactions. This position plays an important part in keeping operations efficient, customer accounts up to date, and financial records correct.

The role is office-based and involves regular contact with warehouse, driver, and finance teams. It follows a shift pattern that includes both day and night duties, and may require longer working hours during busy periods and at month end.

Key responsibilities

Day shift duties

• Prepare and batch invoices in line with delivery trip sheets.
• Print cash specifications for each load so drivers can record cash collections accurately.
• Release delivery loads in the system while working with warehouse and security teams.
• Track and escalate reasons for full product returns from customers to Operations and Distribution.
• Monitor deliveries completed after 17:30 using trip sheet records and report them accordingly.
• Print invoice registers, compare them with returned invoices, and flag any missing documentation.
• Reconcile clearing warehouse transactions and driver settlements.
• Log and report any driver stock shortages or cash shortages.
• Cancel approved invoices for the Cash Office when required.
• File delivery dockets and cash specification documents correctly.

Night shift duties

• Enter returned stock and empty containers from delivery dockets into the system.
• Process credit notes from returned invoices so customer accounts remain accurate.
• Print credit notes and link them to the relevant invoices for audit and tracking.
• Create credit notes for damaged stock using collection sheets to support driver collections.
• Post cash in the system to clear customer accounts using verified cash specifications signed by drivers and cashiers.
• Identify and report any driver cash shortages.
• Email daily damaged quantities by brand and pack size to the warehouse.

Month-end duties

• Print daily and month-end system reports.
• Prepare month-end reports for inventory and accounts receivable.
• Close the accounting period in the system to move into the next financial period.
• Confirm that all transactions are captured and reconciled before period close.

Skills and competencies

• Excellent attention to detail and strong accuracy.
• Solid numerical and reconciliation ability.
• Strong organization and filing habits.
• Clear communication and reporting skills.
• Ability to work under pressure and meet deadlines.
• High integrity when managing financial information.
• Comfort working in a shift-based environment.
• Frequent collaboration with operational and finance stakeholders.
• Proficiency in Microsoft Excel and other Microsoft Office tools.
• Ability to operate electronic systems and equipment such as SYSPRO and IBIS.

Requirements

• O Level or an equivalent qualification is preferred.
• A Certificate in Accounting is required.
• Experience with organized filing and document control.
• Ability to communicate and report information effectively.
• Good working knowledge of Microsoft Office, especially Excel.
• Capability to use electronic business systems and equipment.

Additional information

The role is graded at Band XI.

AB InBev Africa is an equal opportunity employer. Appointments will be made in line with the company’s employment equity plan and talent requirements. The minimum requirements listed in this advert may be supplemented by additional relevant information during shortlisting.