Executive Assistant

Company Overview

My Storage is a family-run Canadian business focused on creating strong local relationships while delivering dependable operational performance. The company offers secure, flexible storage solutions and specially designed spaces that help both residents and businesses stay organized and expand. Its operations are modern and technology-driven, with clear pricing, 24/7 access, video-monitored facilities, and convenient online tools. The workplace is designed to be collaborative, supportive, and centered on learning, development, and ongoing improvement, with each team member’s contribution valued. As a community-minded partner, the company blends innovation with accountability to help set a higher standard in the industry.

Role Summary

This is a full-time, on-site Executive Assistant position in Richmond Hill, Ontario. The selected candidate will support executives with a wide range of administrative duties, including calendar management, report preparation, meeting coordination, and handling everyday operational tasks. The role also involves following up on permits, acting as a liaison between team members and company contacts, and ensuring communication is handled smoothly and professionally. Confidentiality, organization, and the ability to manage several priorities at once are essential to success in this role.

What You Will Do

• Provide day-to-day administrative support to leadership.
• Organize calendars, appointments, and meeting schedules.
• Prepare reports and other business documents as needed.
• Coordinate internal and external meetings, ensuring details are handled efficiently.
• Track permit-related follow-ups and maintain progress on related tasks.
• Serve as a point of contact between executives, team members, and external business contacts.
• Manage competing priorities while keeping work accurate and professional.
• Maintain discretion when handling sensitive or confidential information.
• Proactively assist the leadership team with tasks that support business operations and goals.

What We’re Looking For

• Solid experience in executive-level and general administrative support.
• Ability to coordinate schedules and meetings for senior stakeholders.
• Excellent written and verbal communication skills with a professional approach.
• Strong time management and prioritization abilities.
• A self-driven work style with the ability to take initiative.
• Adaptability in a fast-moving and changing work environment.
• 2 to 3 years of relevant experience is required.
• Previous experience supporting senior leadership will be considered an advantage.
• A bachelor’s degree in Business Administration, Communications, or a related discipline is preferred.

Additional Information

This role is based onsite in Richmond Hill, Ontario, Canada. The position is full time. No salary, stipend, number of openings, or start date were specified in the source information.