Executive Assistant

Overview

We are hiring an Executive Assistant to support senior leaders at a respected investment management firm in a role centered on administration and operations. The position is best suited to someone who is comfortable working in a demanding, fast-moving financial services environment and who can help keep daily business activities running smoothly.

What you will do

• Provide full-scope administrative support, including phone handling, calendar management, domestic and international travel planning, logistics, document preparation, and expense tracking.
• Support both internal and external communications.
• Coordinate meetings and events as needed.
• Keep internal records, files, and reports organized, accurate, and confidential.
• Look for ways to streamline workflows and improve team efficiency.

Experience and qualification requirements

• Prior experience in financial services is mandatory.
• A bachelor's degree is required.
• At least 8 years of administrative experience supporting senior-level stakeholders in a financial services setting.
• Ability to juggle multiple priorities and stay effective in a high-pressure, fast-paced workplace.
• Experience creating PowerPoint presentations.
• Strong proficiency with Microsoft Excel.
• Clear and professional verbal and written communication skills.
• High levels of discretion, sound judgment, and emotional intelligence.
• Collaborative attitude with a hands-on, proactive approach.
• Capability to work independently and take ownership of new assignments.
• Strong organizational skills, attention to detail, and reliable follow-through.

Compensation

Annual compensation is listed at $150,000 to $200,000, plus bonus eligibility.