Executive Assistant

Role overview

RBC Insurance Finance is looking for an Executive Assistant to provide high-level, day-to-day support to senior leaders, including the CFO of RBC Insurance. This position calls for someone who can keep a fast-moving executive office organized, manage sensitive information with care, and help maintain a polished, efficient work environment. The role spans executive support, event coordination, travel planning, administrative operations, and team communication.

Key responsibilities

• Support the CFO of RBC Insurance with diary management, travel booking, expense processing, and meeting coordination.
• Draft, revise, and format correspondence, internal communications, presentations, and other business documents.
• Provide administrative assistance to the Insurance Finance leadership group.
• Serve as a contact point between the executives supported and internal or external stakeholders.
• Assist with internal and external audit requirements in coordination with Finance colleagues.
• Manage sensitive and confidential information with a high level of discretion.
• Coordinate special assignments and ad hoc initiatives assigned by the leaders you support.
• Collaborate with other administrative assistants to organize meetings and events, manage recurring calendar items, and provide backup support during vacations and other absences.
• Help with operational tasks such as asset and inventory tracking, floor management, SharePoint site administration, and onboarding support for new hires and transfers.
• Contribute to employee engagement efforts through activities such as team socials, coffee chats, focus groups, and similar initiatives.

Requirements

• At least 3 years of experience as an executive assistant supporting senior leaders in a busy, fast-changing environment.
• Strong organizational ability with experience managing complicated calendars, travel, and meetings while balancing several priorities independently.
• Capacity to work with little supervision and deliver work accurately and efficiently.
• Good awareness of the cultural differences involved in working with a global team.
• Strong business judgment and the ability to anticipate executive needs.
• Excellent written and spoken communication skills.
• Advanced proficiency in Microsoft Office and Adobe.
• Team-oriented approach with a proactive, helpful attitude and a willingness to take on varied tasks.
• Working knowledge of relevant procedures and systems such as Workday, absence and vacation management, expense rules, and travel policy is an advantage.
• Prior experience in banking, insurance, or financial services is a plus, along with familiarity with industry terms and workflows.

Benefits and highlights

• Access to a comprehensive total rewards package, including bonuses and flexible benefits.
• Supportive leadership focused on coaching and growth opportunities.
• The chance to make a meaningful and lasting contribution.
• A role within an agile, collaborative, progressive, high-performing team.
• Opportunity to work closely with senior executives across different parts of the organization.

Additional details

Work location: Meadowvale Business Park, 6880 Financial Dr, Mississauga, Ontario, Canada.

Working hours: 37.5 hours per week.

Employment type: Full-time, regular, salaried role.

Platform: Office of the CFO.

Application deadline: 2026-07-08.

Application note: Applications are accepted until 11:59 PM on the day before the deadline.

About the organization: The employer emphasizes values such as Client First, Integrity, Collaboration, Respect, and Excellence. The workplace is intended to be inclusive and supportive, with a focus on helping employees collaborate effectively, innovate, and grow professionally while contributing to clients and communities.

Candidate note: This is an active vacancy, and shortlisted applicants may be contacted to discuss their background in more detail.