Executive Assistant

Role Overview

This confidential Executive Assistant position supports senior leaders at a manufacturing company in Holland, Michigan. The role is more than standard administrative support: it serves as a dependable link between the C-suite and the wider organization, helping executives work efficiently while also strengthening their connection with employees.

The right candidate will pair strong execution, sound judgment, and a high level of discretion with the ability to build genuine relationships across the business. This person will work closely with senior leadership and help shape how leaders communicate and engage with the team.

Key Responsibilities

Leadership support

• Act as a trusted right hand to senior leaders by staying ahead of needs and preparing for upcoming demands.
• Get executives ready for meetings, presentations, and important interactions so they are fully prepared.
• Work as a connection point between leadership and internal communications, helping turn priorities into clear and consistent messages.
• Manage changing priorities and delicate situations with strong judgment and care.

Communication support

• Write, revise, and polish communications for leadership, including emails, memos, presentations, and company-wide announcements.
• Make sure messages match leadership’s tone, priorities, and voice while remaining easy for employees to understand.
• Create briefing documents, speaking points, and meeting agendas ahead of key discussions and events.

Operational and strategic support

• Carry out important initiatives on behalf of senior leaders with strong organization and follow-through.
• Take part in strategic planning conversations and help convert ideas into action.
• Coordinate calendars, travel, and logistics carefully and accurately.
• Protect confidential and sensitive information with professionalism and discretion.

Relationship and culture building

• Develop strong, trust-based relationships across all levels of the organization.
• Help leadership communicate and connect authentically with employees, acting as a thoughtful liaison between the executive office and the broader team.
• Consistently demonstrate professionalism, warmth, and reliability.

Qualifications

• Background supporting senior executives such as C-suite or VP-level leaders in a fast-moving environment, preferably in manufacturing or a similar industry.
• Proven ability to juggle several priorities at once while maintaining strong attention to detail and follow-through.
• Excellent writing and speaking skills, with the ability to adjust style and tone for different audiences.
• Strong judgment and the ability to manage confidential or sensitive matters appropriately.
• Personable, caring, and relationship-oriented, while maintaining a high level of professionalism.
• Highly organized, proactive, and comfortable working independently.
• Ability to earn trust quickly across different levels of the organization.
• Strong skills with common office and communication platforms such as Microsoft Office and Google Workspace.

Success Measures

Success in this role means becoming an essential extension of the leadership team — someone executives rely on completely and someone employees view as approachable, credible, and genuinely committed to the organization’s people and culture.