Document Controller

About the Role

HCLTech in Coimbatore is searching for a Document Controller to efficiently manage and organize project documentation. This position involves maintaining both digital and hard copy records, ensuring data consistency, and optimizing document workflows to meet internal and vendor requirements.

Main Responsibilities

• Oversee the organization and management of all business and project documents in both digital and physical formats.
• Design and implement effective filing, indexing, and retrieval procedures to ensure quick document access.
• Review Vendor Data Requirement Lists (VDRL) and establish submission plans that align with project needs.
• Monitor and manage document versioning, making sure only the latest approved documents are accessible to team members and stakeholders.
• Maintain comprehensive logs and registers, tracking the status and revisions of all documents.
• Validate document completeness and accuracy, confirming adherence to organizational standards and procedures.
• Apply consistent naming conventions, formatting rules, and approval processes to all files.
• Operate and administer document control systems such as SharePoint, EDMS, Aconex, and Alfresco.
• Guarantee the integrity, security, and backed-up storage of documentation.
• Liaise closely with stakeholders to facilitate document submissions and secure necessary approvals.
• Track document workflow progress and follow up on outstanding approvals as required.
• Compile, prepare, and submit complete final documentation packages (including Vendor Data Books and Master Document Registers).
• Propose enhancements to document control processes for improved efficiency and compliance.

Additional Information

• Location: Coimbatore, Tamil Nadu
• Experience required: 6 months to 2.5 years
• Notice period: Candidates must be able to join within 30 days or less