Job description

About The Company

Founded in 2019, Sfermion is a pioneering investment firm dedicated to the non-fungible token (NFT) ecosystem. Our mission is to accelerate the development of the open metaverse by investing in innovative founders, companies, and entities that are building the infrastructure and environments shaping our digital future. With a multi-strategy approach, deep domain expertise, and an extensive network, we aim to capitalize on the burgeoning innovation and resources flowing into the NFT space. Our commitment is to foster growth, support groundbreaking projects, and contribute to the evolution of the digital economy.

About The Role

Sfermion is seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a collaborative team player with exceptional communication skills, meticulous attention to detail, and strong problem-solving abilities. This role involves managing complex schedules, coordinating meetings and travel logistics, preparing presentations, and handling sensitive information with discretion. The Executive Assistant will serve as a key point of contact between executives and internal/external stakeholders, ensuring smooth operational flow and efficient communication. Familiarity with technology and an interest in crypto and blockchain spaces are considered advantageous. The position offers flexibility for remote work, with a preference for candidates based in the Greater Chicago area.

Responsibilities

Build and maintain long-term relationships with internal teams and external stakeholders
Handle highly confidential information with discretion and integrity
Manage and prioritize multiple executive calendars, including scheduling recurring meetings and resolving conflicts effectively
Coordinate and plan events such as team offsites, conferences, and travel arrangements, including venue management, A/V setup, catering, and preparing program materials
Proactively manage communication channels and respond promptly to urgent inquiries from internal and external parties
Process and track expenses efficiently, ensuring timely reimbursement and record-keeping
Organize and compile data to support executive presentations and decision-making
Monitor and drive the completion of key deliverables, following up proactively to ensure deadlines are met
Identify and implement innovative improvements to administrative processes to support company growth
Assist with ad hoc projects and tasks as needed, demonstrating flexibility and initiative

Qualifications

Minimum of 1+ years of relevant experience as an Executive Assistant or in a similar administrative role
Strong proficiency with Gmail, Google Calendar, and applications such as Word, Excel, PowerPoint, and Zoom
Experience with CRM systems is a plus
Exceptional attention to detail and organizational skills
Ability to manage multiple projects simultaneously and meet deadlines
Discretion, diplomacy, and excellent judgment in handling confidential information
Strong interpersonal and written communication skills
Comfortable working independently in a remote environment
Interest or familiarity with technology, crypto, or blockchain is advantageous

Benefits

Competitive compensation package
Flexible remote work options
Opportunity to work at the forefront of the NFT and metaverse industries
Collaborative and innovative work environment
Professional development and growth opportunities
Access to a vast network within the digital asset space

Equal Opportunity

Sfermion is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other protected status under applicable law.

Executive Assistant