Executive Assistant

Role overview

This position supports senior leaders with high-level administrative coordination and helps keep daily operations running smoothly. The role involves juggling multiple priorities, paying close attention to detail, and contributing to a range of projects as an important member of the client services team. It is well suited to someone who is adaptable, quick-thinking, proactive, and flexible.

Core competencies

• Excellent planning, organization, and time management abilities
• Strong accuracy and a careful eye for detail
• Clear interpersonal communication and relationship-building skills
• A proactive mindset with sound judgment and problem-solving ability
• Ability to handle sensitive company and employee information with discretion

Work schedule and role details

• Shift hours: 8:00 AM to 5:00 PM CST (USA)
• Workdays: Monday to Friday (USA)
• English proficiency required: Very proficient in both written and spoken communication
• Salary: PHP 48,500

Key responsibilities

• Manage executive calendars by arranging meetings, appointments, and events.
• Coordinate meetings by preparing schedules, agendas, and minutes, and by tracking follow-through on action items and deadlines.
• Organize travel plans such as flights, accommodations, and ground transport for executives and, when needed, for clients or partners.
• Maintain, organize, and safeguard documents, files, and records, while also preparing materials for presentations and reports.
• Provide project assistance by collecting information, supporting reports or presentations, and helping monitor timelines and task completion.
• Support positive working relationships with clients, partners, and other important stakeholders.
• Handle general office administration and other related ad hoc tasks.

Candidate profile

• A bachelor’s degree in Business Administration, Communications, or a related discipline is required.
• Applicants should have 1 to 3 years of experience as an Executive Assistant, C-suite executive assistant, or in a similar administrative support role.
• Strong verbal and written English communication skills are essential.
• Must be able to work overnight or graveyard shifts in Philippine time, or within US business hours.
• Should be proficient in Microsoft Office Suite or similar tools and able to learn new software quickly.
• Experience or exposure to project management tools is preferred.
• The right candidate will be highly organized, proactive, detail-oriented, and able to manage daily work by priority.
• Must be capable of performing well in a fast-moving and sometimes stressful environment.

About the company

DCX is a business process outsourcing organization that helps growth-oriented small and medium-sized businesses in the United States connect with global talent. The company focuses on making hiring easier and supports clients in the promotional products industry and beyond. Its culture emphasizes growth, people-first values, and professional development.

Benefits

• Competitive compensation package
• Permanent work-from-home arrangement
• Company-issued equipment
• Internet allowance after regularization
• HMO coverage
• PTO credits and service incentive leave
• Major spring and winter company live events
• Monthly virtual employee appreciation events
• Company-sponsored career skills training courses
• A workplace culture centered on personal and professional growth