Project Coordinator

Role overview

Flynn Group of Companies is looking for a Project Coordinator to join the Victoria branch in Saanichton, British Columbia. Flynn is a major North American commercial contractor focused on building envelopes, with a workforce of over 6,000 people and 38 branches. This role offers the chance to grow with a company that emphasizes a people-first and safety-first environment.

What you will do

• Partner with the Site Supervisor and Project Management team to plan, coordinate, and monitor deliveries.
• Participate in handoff and autopsy meetings.
• Work alongside the Project Manager and Estimator to build a full material list for each project.
• Support the Project Manager with takeoffs and pricing for change orders.
• Prepare and issue submittal packages, samples, bonds, and insurance documents.
• Complete warranty paperwork and send project closeout packages.
• Support Project Managers across the full project lifecycle, including forecasting, planning, and analysis.
• Handle product procurement and invoice processing for the Production Department.
• Reach out to suppliers, negotiate product pricing, and stay informed on new products through learning opportunities.
• Build and maintain supplier relationships and keep an organized record of current, past, and prospective suppliers.
• Coordinate material orders to job sites with Project Managers and Superintendents as needed.
• Manage invoices with accuracy and ensure they are processed on time.
• Maintain orderly records by sorting and filing documents properly.

What the employer is looking for

• At least 2 years of experience in purchasing, administration, or project coordination, ideally within construction or manufacturing.
• Strong ability in analysis, planning, negotiation, and close attention to detail.
• Excellent communication and organizational abilities.
• Advanced proficiency with Microsoft Office tools.
• Comfort working in a busy, fast-moving environment and collaborating well with others.

Benefits

• RRSP matching
• Company events
• Dental coverage
• Extended health coverage
• Vision coverage
• On-site parking

Additional information

This opening is for an existing vacancy. The hiring process may use AI-supported tools to assist with resume review, application assessment, and flagging possible inconsistencies or verification signals, but final decisions are made by people. If you want more information about how your data is handled, you can contact the employer. The company also notes that applications and resumes are reviewed by Human Resources and Talent Acquisition professionals to support a fair and complete evaluation.