Project Coordinator - Calgary

Opportunity

PTAG, a respected project management advisory and services firm with a strong presence across North America, is looking for a Project Coordinator to join its Calgary, Alberta team. This position supports the delivery of major capital projects and contributes to efficient, high-quality execution across complex assignments.

About PTAG

PTAG partners with clients to plan, coordinate, and deliver challenging projects through a mix of innovation, integrity, and teamwork. The organization’s focus is to help clients achieve successful project delivery and reliable operation of their capital assets, while supporting global leaders in planning and executing major initiatives.

Values

• Safety remains the highest priority for employees, suppliers, and clients.
• Collaboration is built through genuine partnerships with clients and service providers.
• Leadership is demonstrated by applying proven best practices to improve project performance.
• Accountability means taking ownership of every part of the engagement.
• Client satisfaction is pursued on every project with a goal of complete satisfaction.
• Integrity is reflected in open, transparent communication at all levels.

Role Summary

In this role, you will support project administration, coordination, reporting, and close-out activities while working closely with project managers, superintendents, customers, subcontractors, consultants, and internal teams. The position also involves contributing to scheduling, accounting coordination, quality control, safety tracking, and documentation management.

Responsibilities

• Build and maintain professional working relationships with owners, partners, consultants, subcontractors, and the public.
• Review and interpret project contracts.
• Track scope changes and forecast change orders.
• Represent the company professionally both inside and outside the organization.
• Use the project management system for administrative support.
• Revise project schedules as directed by the project manager and superintendent.
• Prepare contracts and purchase orders as instructed by the project manager.
• Provide updates on milestones and schedule adjustments.
• Coordinate technical, scheduling, engineering design, and testing-related activities.
• Support safety programs and monitor safety statistics as needed.
• Work with the accounting team to keep project accounting accurate and timely.
• Assist the project manager with monthly progress application processing.
• Communicate with customers to share project updates and confirm their needs are being met.
• Prepare status and progress reports for customers, project teams, and management.
• Handle project close-out tasks, including document archiving, maintenance and warranty manuals, deficiencies, warranty items, and collection of as-built drawings from sub-trades.
• Review design work for alignment with engineering principles, company standards, contract obligations, and applicable specifications.
• Take part in basic layout and field engineering work, including as-built information collection.
• Provide backup support for estimating and project management as needed.
• Create and maintain punch lists of remaining work items.
• Coordinate subcontractor activities.
• Participate in quality assurance efforts by following and applying policies and procedures.
• Draft and review purchase specifications and subcontract documents.
• Carry out other duties as assigned.

Requirements

• Post-secondary studies in engineering or construction management, or an acceptable combination of education and relevant experience.
• 1 to 3 years of experience as a Project Coordinator or in a similar position, preferably within project engineering or heavy construction; co-op experience will also be considered.
• Working knowledge of construction-related software such as Primavera, AutoCAD, and SAP.
• Strong computer literacy, including proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Willingness to travel to project locations and work a flexible schedule.
• Mobility is essential for this role.

Benefits and Work Environment

• Chance to work on major infrastructure and capital projects.
• Exposure to leading clients and industry partners.
• Competitive compensation with a comprehensive benefits package.
• Flexible work environment with opportunities for career growth.
• Employee Share Purchase Plan (ESPP).
• Supportive culture centered on safety, accountability, and high standards.
• Equal opportunity employer with a commitment to diversity and inclusion.

Application Notes

Candidates can submit their application through the company’s careers portal or through the company’s professional networking presence. The role is based in Calgary, AB.