Document Controller

Overview

A life sciences employer in Limerick is looking for a Document Controller to join on an initial 12-month contract. The role suits a highly organised, process-driven professional who works well with others and helps maintain a positive team culture.

What you'll do

• Own the document control process for records managed in the electronic document management system, making sure the correct content is prioritised and kept current.
• Work to global and local rules for documentation and records management.
• Create new documents and update existing ones carefully to maintain accuracy and reduce the risk of errors, product recalls, or other issues.
• Coordinate document movement from workflow initiation through to final approval.
• Handle the daily tracking and oversight of assigned workflows.
• Check incoming documents for completeness and GDP alignment, and support the first-pass review for end users.
• Keep technical documentation updated with support from technical team members who prepare the content.
• Help prepare and produce regular reports on document workflow activity.
• Meet with cross-functional teams to review documents and assign metadata before uploading them into the electronic management system.
• Manage retention of GMP-related records in line with document type and record class code requirements.
• Support and coordinate reconciliation activities for executable records.
• Track periodic document reviews within the electronic management system and ensure they happen on time.
• Follow up with document owners so reviews and updates are completed promptly.
• Partner with Quality, Learning and Development, and other teams so their documentation needs are properly captured.
• Provide general administrative support, including monitoring review comment backlogs and organising large document review meetings.
• Train relevant staff on document control system interfaces.
• Support internal and external audits by supplying records for review by regulatory agencies, notified bodies, and internal compliance teams.
• Assist with site self-inspections related to document control and the electronic management system.
• Be flexible and adaptable, as duties may change based on plant needs.

Requirements

• High school diploma or equivalent is required.
• A third-level qualification in business or science is preferred.
• At least 3 years of work experience, ideally within a regulated environment, is preferred.
• Strong organisation and methodical working style.
• Comfort working with documentation systems, records, and workflow processes.
• Ability to collaborate across departments and support audits and compliance activities.

Additional information

This is an initial 12-month contract based onsite in Limerick, County Limerick, Ireland.

The employer is a recruitment company specialising in management and technical hiring across life sciences, ICT, engineering, food, and agri sectors, with offices in several locations in Ireland.

If you need more details, you may contact James Farrar by email at [email protected].

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