Office Associate

About EnerGroup Inc.

EnerGroup Inc. is an expanding energy services business operating across the New York City Metropolitan Area. The company provides solutions in energy, sustainability, and infrastructure, with a strong emphasis on professionalism, efficiency, and high-quality client support. Its workplace values teamwork, initiative, ongoing improvement, and career development.

Role Overview

This full-time, in-office position in Brooklyn, NY is suited to an organized professional who can keep administrative systems running smoothly in a busy environment. The Office Administrator / Office Associate will handle a variety of day-to-day office tasks, coordinate communications, and help maintain accurate records and workflow.

Key Responsibilities

• Oversee proposals, contracts, and other routine office paperwork.
• Keep insurance certificates, compliance files, and company records updated and well organized.
• Manage phone calls, emails, and written communication with clients, vendors, and internal staff.
• Arrange meetings, appointments, and company events.
• Set up and maintain both digital and paper filing systems.
• Support billing-related coordination, invoice monitoring, expense tracking, and data entry.
• Create reports, spreadsheets, and other administrative materials.
• Monitor office supplies and handle general office needs.
• Deliver courteous and professional customer service.
• Assist with special assignments and provide administrative help to the team as required.
• Help keep daily office activity organized and running efficiently.

Requirements

• Strong verbal and written communication, along with solid customer service ability.
• Well-developed organization, multitasking, and time-management skills.
• Careful attention to detail, consistent follow-through, and practical problem-solving.
• Prior experience in office administration, administrative support, or a client-facing position is preferred.
• Comfort using Microsoft Office, Google Workspace, Claude, and similar digital tools.
• Basic familiarity with accounting tasks such as invoices, payments, and recordkeeping is an advantage.
• Ability to work both independently and as part of a team.
• High school diploma or equivalent is required; additional training in business or administration is beneficial.

What You Can Expect

• Competitive pay.
• Opportunities for professional development and career growth.
• A collaborative and encouraging team culture.
• Exposure to a growing company in the energy services sector.

Application Note

Applicants should send a resume along with a short introduction summarizing relevant experience and qualifications.