Subcontract Administrator

Role overview

This is a remote subcontract administration opportunity based in the United States and shared on behalf of a partner employer, which will handle applications and all subsequent hiring steps.

The role is designed for a detail-focused professional who can support the full subcontract lifecycle in a busy environment. You will help keep procurement work, subcontract agreements, and supplier relationships running smoothly while staying aligned with contractual and policy requirements. The position involves close coordination with internal teams and external vendors, supporting project delivery, negotiating terms, and maintaining complete and accurate records. It also offers exposure to complex work, federal and commercial contracting practices, and room to grow professionally.

Key accountabilities

• Manage subcontracts from start to finish while ensuring alignment with contract obligations, company standards, and project needs.
• Draft, release, and oversee requests for proposal, working with internal partners to collect requirements and assemble accurate submission materials.
• Review subcontractor bids, assess pricing and commercial terms, and contribute to supplier evaluation and selection.
• Negotiate subcontract scope, pricing, schedules, and terms within assigned procurement authority.
• Prepare, route, and maintain subcontract agreements, amendments, changes, and required flow-down clauses.
• Track subcontract performance and keep detailed files, reports, and correspondence to support ongoing administration.
• Coordinate final closeout activities and confirm that all deliverables, records, and contractual obligations are completed.
• Develop productive working relationships with subcontractors, vendors, and internal stakeholders to help projects succeed.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a closely related discipline.
• At least 3 years of experience in procurement, subcontract administration, contract management, or a similar area.
• Working knowledge of subcontracting in engineering, construction, infrastructure, or government contracting settings.
• Hands-on experience reviewing, negotiating, and administering subcontract agreements and procurement documents.
• Familiarity with agreement structures such as Firm Fixed Price, Time & Materials, and Cost-Reimbursable contracts.
• Preferred knowledge of Federal Acquisition Regulations, Defense Federal Acquisition Regulation Supplement, and related government contracting rules.
• Strong negotiation ability along with relationship-building and stakeholder management skills.
• Comfort using Microsoft Office and procurement, ERP, or contract management platforms.
• Excellent written and verbal communication skills, plus strong organization and analytical thinking.
• High attention to detail, sound problem-solving ability, and the capacity to manage several priorities at once.
• Authorization to work in the United States is required.

Benefits and additional information

The annual pay range for this position is $63,600 to $111,300, depending on experience and qualifications.

This is a fully remote role with location flexibility anywhere in the United States.

• Medical, dental, and vision coverage
• 401(k) retirement savings plan
• Employee Stock Ownership Plan (ESOP)
• Life insurance
• Paid time off and company holidays
• Flexible scheduling to support work-life balance
• Professional development and career advancement opportunities
• Collaborative and supportive team culture
• Opportunity to contribute to important projects across critical industries and infrastructure sectors

Selection and privacy notice

Applications are reviewed through an AI-assisted matching process intended to assess fit against the role’s main requirements quickly and fairly. The strongest matches are shared with the hiring company for next steps, while interviews and assessments are handled by their internal team.

By submitting an application, candidates acknowledge that their personal data may be processed to evaluate suitability and shared with the hiring employer under applicable data protection laws, including GDPR where relevant. AI tools may assist with parts of the review process, but final hiring decisions are made by people.