Associate Contract Advisor, Contract Division

Role overview

This position supports contracting activities in a professional manner, aligned with the approved plan. The role focuses on identifying, assessing, and engaging suppliers for materials, services, and equipment across the assigned portfolio according to business needs. It also involves responding to operational demands, supporting the company’s strategies and priorities, and delivering timely contract solutions that help reduce downtime and improve productivity.

Communication

• Internal: Maintain regular communication with the reporting line, apply relevant policies, share information, discuss KPIs and performance measures, and support other departments as needed.
• External: Coordinate with vendors and suppliers whenever required.

Key duties

• Assist with drafting contracts and reviewing all contract changes and proposals to ensure completeness, compliance, and accuracy.
• Follow up on outsourced service matters and help ensure vendors deliver the required quality on time.
• Monitor supplier performance, contract funding, and payments for assigned contracts, and escalate possible non-compliance or other issues that may negatively affect the company.
• Take part in reviewing purchase requisitions, proposal requests, bid evaluations, and contract awards, while keeping contract records accurate and up to date in the database.
• Check that required bank guarantees and insurance policies remain valid for all assigned contracts after confirming contractual requirements.
• Review contract disputes, claim settlements, and external audit matters, and help resolve issues affecting business-unit or company compliance while meeting legal, company, and customer requirements.
• Help prepare Tender Review Committee (TRC) documents together with the contract proponent representative.
• Work with the contract proponent representative and finance team to negotiate and settle change orders.
• Coordinate operational matters with the relevant OME and other support teams to improve contracting services.
• Carry out other job-related tasks assigned by the direct supervisor.

Education and experience

A bachelor’s degree in Supply Chain, Engineering, Business Administration, or an equivalent field is required.

Relevant work experience requirement: 0 years for Saudi nationals and 3 years for expatriates.